Corporate Governance | Committee Composition | Corporate Governance Guidelines | Code of Conduct and Ethics|
Compliance with the Code of Conduct
A. Your Responsibilities The Company conducts itself and its business dealings so as to comply with all applicable laws and regulations. Where the requirements of such laws and regulations are unclear, the advice of the Legal Department must be sought to secure interpretation and to ensure compliance. Role of Employees and Officers
B. Failure to Comply You must report conduct that you believe is or may be in violation of Company policies, including the Code. Reports should be made promptly to the Company's Chief Administrative Officer, General Counsel or Chief Auditor. The Company's Chief Administrative Officer, General Counsel or Chief Auditor will determine the appropriate course of action to take, including conducting any investigation of the matter and recommending appropriate discipline. Depending on the circumstances, the Company's Chief Administrative Officer, General Counsel or Chief Auditor may make further reports as appropriate to senior management, directors or the Audit Committee of the Board of Directors of the Company. If concerns or complaints require confidentiality, then this confidentiality will be protected to the extent feasible, subject to applicable law. The Company's Employee Complaint Procedures for Accounting and Auditing Matters, which are attached hereto as Exhibit A, describe specific procedures which have been adopted by the Audit Committee of the Board of Directors for the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters. Any Person may utilize these procedures to submit an unresolved good faith concern regarding questionable accounting, internal auditing controls or auditing matters. All submissions will be treated in a confidential, and if requested, anonymous manner, subject to applicable law. It is the policy of the Company not to allow retaliation for reports of misconduct by others made in good faith by employees. Employees are expected to cooperate with internal investigations of misconduct. Failure to report violations of the Code or illegal or unethical behavior can itself be considered a violation of the Code and subject to disciplinary action. C. Other Requirements Anyone who questions whether an activity is in compliance with the Code should seek a clarification of that activity. Before undertaking a questionable activity that might be in contravention of the Code, anyone should seek approval, as set forth below, before undertaking the activity. The means by which approval for or clarification of any questionable course of action shall be requested by a Director, Employee or other Person. Employees of Grade 22 or below must first seek review by the designated Regional Conflict Review Officer of any action that is or could be perceived to be a conflict of interest. The reviewer for Employees in Grade 23 and above shall be the General Counsel of the Company. The reviewer in instances involving the Chief Executive Officer of the Company shall be the Company's Audit Committee. The reviewer in instances involving non-employee Directors shall be the Chairman of the Board in conjunction with the Legal Department of TD Banknorth. Determinations rendered under the Approval/Clarification Process will be based upon whether the questionable course of action poses a threat to the integrity of the Company. All such requests for approval or clarification as well as the reviewers' responses must be in writing and shall be forwarded to and retained by the Human Resources Department of the Company. Attached as Exhibit B is a current list of the Regional Conflict Review Officers and a form to aid Directors and Employees in accessing the Approval/Clarification Process. D. Waivers Any waiver of the Code for executive officers, senior financial officers or directors may be made only by the Board or a Board committee (authorized to do so by the Board) and will be promptly disclosed publicly to the extent required by law. |
